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Any student who plans to be absent from the university must file a leave of absence to preserve the student's current catalog rights (Title 5, Article 5, Sec. 40401). A petition must be filed by a graduate student and approved at the Office of the Dean of Graduate Studies. The leave of absence policy covers interruptions which are involuntary (medical) or voluntary (military, personal or planned educational leave) if related to the graduate student's educational objective. With an approval leave of absence, the student may be absent from the campus without losing rights to specific degree requirements under an earlier catalog, which may be more advantageous for the student. Petitions for leave of absence should be filed in advance of the interruption in enrollment with their program office. While medical and military leaves may be considered retroactively if supported by individual circumstances, planned educational leaves cannot since they constitute an agreement or "contract" which must be set in advance. An application for readmission must be filed by students returning from leaves of one or two terms only if another college or university was attended during the absence. Students returning from a medical or military leave of absence of more than two terms must file an application for admission and must also pay the current application fee. The maximum duration of a planned educational leave is two calendar years, with no application fee charged at readmission filed within the two-year limit. Applications for readmission must be filed within the term of return. Filing periods for fall term begin the preceding November 1, for winter term the preceding June 1, and for spring term the preceding August 1. Students who do not return to CSU, San Bernardino at the conclusion of their planned leaves and those who enroll elsewhere without permission of the Office of Records, Registration and Evaluations will be considered to have withdrawn for the university at the end of their last term of regular enrollment. Leaves of absence will not be approved for students subject to disqualification or dismissal due to academic deficiencies or disciplinary action. Disqualified students reinstated immediately or readmitted after one term may retain catalog rights. Students not completing any degree applicable course work or who are enrolling only in Summer Session or extension courses or who are auditing courses are not eligible for leaves of absence. Medical Leave of Absence: requests must be accompanied by a statement from a medical doctor explaining why the student must interrupt enrollment. No limit exists on the number of terms of absence allowed, except that leave for pregnancy are resticted to the term of delivery unless verified medical circumstances indicate a longer time is required for a recuperation. Military Leave of Absence: requests must be accompanied by a copy of military orders indicating inducation date. Twelve terms of absence are the maximum that can be approved. Planned Educational Leave of Absence: is defined as a planned interruption or pause in a student's regular education during which the student temporarily ceases his or her formal studies at CSU, San Bernardino to pursue other educational activities that contribute to particular educational goals and objectives. This will not jeopardize the rights and privileges normally associated with continuous attendance. The student must plan to return to CSU, San Bernardino at the end of the leave. Such activities may be for the purpose of clarifying or enriching educational goals and may include travel for educational purposes, on-the-job experience in the area of vocational or educational opportunities, or undertaking expanded responsibilities in an activity related to the student's educational or career goals. Since students will maintain their catalog rights as when they left, they MUST take courses that would transfer back. Therefore, a student must also file a concurrent enrollment form with the Office of Records, Registration and Evaluations for prior approval of the courses they plan to take. Students under an educational leave who do not file a concurrent enrollment form and who take courses which are not transferable, will fall under any revised major requirements when they return. No application fee is charged at readmission for a leave within the two year limit with an approved Planned Educational Leave of Absence. Postbaccalaureate students pursuing a second bachelor's degree are eligible for a leave of absence. Returning from an Approved Leave of Absence: When students plan to return from their leave, a readmission form, available through the Office of Records, Registration and Evaluations, UH-171, (909) 537-5200, must be submitted within the filing period for the quarter of return. Click Here to download a pdf of the form. Adobe Acrobat Reader |
